Draft Board Meeting Minutes – December 2, 2023

Call to Order:

Welcome: April, President

Present/Quorum: Dave (Manager), Paul, April, Todd, Susan, Sam

Approve – Contents and order of this Agenda: Approved.

Approve – Minutes of October meeting: Approved

Guest Speakers comments (if any): None

Board Member comments (if any): None

Make sure Sheila’s has the documents she needs. April will check in with Darton about documents.
FDA approved plan that all lead pipes be replaced in the next 10 years. This year Dave will fill out report identifying lead parts in system. Anything in ground prior to 1980’s is not lead-free. Most of Dockton Water system has been replaced since the 1980’s. Usually identify lead pipes by age, but there’s also a lead and copper test that’s done every five years to see if leaching is occurring. Susan suggests we send notice to community about lead pipe replacement and encourage community members to be proactive in testing lines from main to house.

Zenner meters is a German-made meter. Zenner has been in business 100+ years. Dave did more research on the Zenner meter, talked to a someone using these meters for years, and found that the meters are a success. Dave is going to start using Zenner meters Dockton springs well project.
Regarding Dockton Springs project, there is a small portion of the property where we can drill to avoid protected wetlands. We will drill three wells in this small spot, and then can take out some of the existing problematic wells. Still waiting on approval from the county on the five new wells. Carry S., the well engineer, will be at the meeting in January to explain more about the new well situation. Paul will start the water right process on 268 property (process may take many years to complete). Todd suggests we communicate wetland issue to the county and ask for a bigger easement. Dave and Paul unsure feasibility of being able to increase easement, but will discuss further to see if it’s possible.
No new information on Good Neighbor Fund. Will send out another flyer about the Good Neighbor Fund in the mail March (will combine with flyers about annual meeting).
April asked about 60% plan for PRV project? Dave met with the engineer, some things need to be clarified, but looking alright.

Costs under control, revenue good. Running a surplus of funds.
Rate changes may cause DWA to break-even instead of losing money over the winter. If there’s a surplus after the winter, Todd suggests we pay off SBA loan ($10K).
Completed 990 annual report to IRS; new CPA is great. Angie provided support needed.
Completed application to the state for loan on PRV project ($400K) and now waiting for response. Dave has not heard from the state on loan application. Decision in February/March with funds available in July.
Had talked about applying to Kitsap $100K for Springs – on hold for now.
Because of surplus, we’re doing monthly automatic transfers from Chase checking to Kitsap savings account of $75/month.

Sheila’s project – April and Darton checked in and decided they will not change CIP plan. Darton will supply information about what it will take to get water to Sheila’s land parcels.