DRAFT Board Meeting Minutes- January 28, 2023
Meetings

DRAFT Board Meeting Minutes- January 28, 2023

Meetings

Call to Order:

Welcome: Darton, President

Present/Quorum (yes): Susan, Dave (Manager), Paul, April, Todd, Clint, Darton, Sam

Consent Items

Approve – Contents and order of this Agenda: Approved

Approve – Minutes of September meeting: Approved

Information Items

Guest Speakers comments (if any): None

Board Member comments (if any): None

President’s Report (Darton)

  • None

Manager/Operator Report (Dave)

  • Updated the Countdown to Annual Meeting task sheet to reflect who will be doing what over the next several months.
  • Frank completed the contact basin, capped it off. The tree next to the basin is in process as far as taking it down. 
  • Fire flow testing with Ben Dahle went very well, new tool was very helpful.
  • Paul and Dave drafted letter to Dept of Ecology to extend construction process for news wells at the springs.Hope to hear something bag soon.
  • Paul and Dave had meeting with G&O two weeks prior, re: the five new wells. Chances seem good the King County Parks will approve this. Dave hopes to have a cost estimate by the end of February for drilling the wells. Engineering costs will need to be considered, too.
  • Dave proposed a 5-8.7% COLA increase for the staff. Operator/manager comp is up to an executive committee and other staff increases will be resolved when the budget is approved.
  • Susan found doors for the building. Dave will reimburse her. 

Committee Reports:

Finance Committee (Todd):

  • DWA applied for a loan for the pre-construction for the PRV through the state. DWA was approved for a $100,000 loan at 0%.  Clint motioned, Todd Seconded and the board approved the Loan Resolution. 
  • The finance committee met and agreed to the following:
  • DWA charges a membership fee and provides a share of water when the fee is paid. Membership fees, not “price of a share”, are what we consider for members.
  • Effective 7/1/23, the membership fee goes to $15,000 and on 7/1/26 the membership fee goes to $20,000.
  • The reimbursement of the membership fee (buyback price) is $10,000. 
  • The board discussed the option of financing or allowing payments for new members.
  • Todd made the following motions:
    • The price of membership goes to $15,000 on 7/1/2023
    • Reimbursement of membership fees is $10,000
    • An Amendment to the bylaws for these changes
    • An amendment to Board Policies 3.1 re: full and reserve memberships and reimbursement pricing and the waiting list policy to adjust share price to membership fee.
  • Darton seconded and the board approved.
  • Quarterly financials were published and we are where we want to be, some costs are high but represent payment in the first half of the year.  Susan had questions re: shopping insurance carriers through our agent.
  • Susan has been looking into solar panels for non-profits and utilities in remote locations. She is checking with PSE if we can apply this to our account. 
  • Todd suggested the board keep rate changes on their collective radar. This starts with the forecast. Todd also showed the board 3 options for what a rate change could look like with no change, smaller change and a larger change to the rate structure. Budget should be available in February.

Water Production Committee (Paul):

  • Paul noted that water production was discussed during Dave’s portion of the meeting.

CIP and Planning Committee (Darton)

  • Darton will get the CIP items out in time for February meeting.

Old Business / Carryover Items

  • None

New Business / Discussion Items

  • None

Other Business

What did we decide?

  • Paul and Dave letter to DoE re: permitting
  • Salary discussions added to the budget
  • Clint’s motion to approve the loan was approved. 
  • Todd’s 4-part motion seconded and approved.
  • Clint to update BoD policies.

Meeting end: 12:00 AM

Next Board meeting: Saturday, February 25, 2023

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