Draft Board Meeting Minutes – September 23, 2023

Call to Order:

Welcome: April, President

Present/Quorum: Dave (Manager), Paul, April, Todd, Clint, Sam, Darton

Approve – Contents and order of this Agenda: Approved.

Approve – Minutes of August meeting: Approved.

Guest Speakers comments (if any): None

Board Member comments (if any): None

Alarms and communication for Sandy Shores, S&B is coming up with a package that is common for water facilities. Could cost $2-3k, with the antenna array being additional. Should solve our communications issues.
It will include communications for the silo.
G&O has identified areas around the springs designated as wetlands. Survey work will come out next week.
Water main break in Sandy Shores – We’ve paid for the pumping of her septic tank and she needs us to clear her new driveway. Dave cleared it out yesterday.
BHC for PRV location project should be submitting to 60% design soon. Stay tuned.
At the springs – The control cabinets backup battery device was beeping. Both batteries have gone bad. New batteries have been ordered.
Booster pump station – The motor for the 3/4 HP pump was burnt out, the existing backup pump motor was used, we need to replace the backup.

Revenues are starting to pick up related to the rate change. We should be well ahead of budget by November.
Costs – Business Ops is very under budget
Systems ops are a little high, perhaps related to propane purchase and the chlorine pump hit operations pretty hard. The chlorine pump was included in small tools budget.
We moved $100,000 from our checking account (US Bank) to a savings account at Kitsap Bank, which should provide some interest income.
We still have a sufficient cushion in our checking account for cash flow needs.
Online billing – We have the info we need to continue those conversations – web-based billing portal for our customers.
Based on preliminary Sept numbers – we have about $100 a month going out and we’re collecting about $50.

Dave covered most issues
Silos – Mount Baker Silos – We’re 40 years in on a 50 year cycle, we could go 70 years if we baby it, he’s going to come out in the spring. Price quote for a new water tower at the existing site would be $300k.
On our last sanitation survey, we were flagged for the vent and there was a small note on the hatches. The new package would meet the sanitation guidelines for the hatches.